Executive Assistant - Project Coordinator Needed by Residential Design-Build Company, Delaware, OH

About Us

We believe every voice on our team matters! The work of the 5 voices from Giant Worldwide coaching has shown us the need for a balanced team. I, one of the firm principals, is a nurturer-creative voice. Check out what your voice is by googling 5voices.com

About Us - What we do

We don't just work with bricks, mortar, and paint; we work with stories, dreams, and families. Rooted in our work is an unwavering commitment to harmonize function with beauty while prioritizing our clients' well-being and happiness. Our holistic design philosophy is steeped in passion and creativity as we partner with our clients to create spaces that aren't just visually stunning but also eco-conscious and conducive to long-term living.

Position Overview

We are looking for an Executive Assistant - Superstar - Project Coordinator to join our Delaware, OH, location and become a vital part of our mission-driven team. This role supports the Owner and project team in keeping our residential design-build projects running smoothly. If you're highly organized, detail-oriented, and thrive in a fast-paced environment where no two days are the same, we want to hear from you!

What You'll Do:

• Keep track of hundreds of contacts in my Association network with followups from our events
• Sort my email and create systems to help automate this work
• Manage my calendar and help me keep track of the many spinning plates :)
• Assist in project management schedules, updating project timelines, and tracking deliverables.
• Organize and maintain project documents, contracts, and client files.
• Coordinate and schedule meetings, site visits, and vendor appointments.
• Support communication between clients, contractors, vendors, and internal teams.
• Prepare and proofread project proposals, estimates, and invoices.
• Help with procurement, ordering materials, and making sure deliveries are timely.
• Help with permitting applications and documentation compliance.
• Be patient with me because I am an idea-a-minute creative!
• Support my role by carrying out my ideas and keeping me on track.

What You Bring:

• Great with Technology and willing to try out of the box ideas, even if they may fail
• Experience in project coordination, or construction/design-related fields preferred.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and project management software (experience in Job Tread)
• Self-motivated, detail-oriented, and able to work both independently and collaboratively.
• A love for the details and SOPs, creating process and flow charts a must!
• A passion for design, construction, or home remodeling is a plus!

What We Offer:

• A great team environment where every voice does matter
• Actual coaching to become your best self
• Paid training so you can leverage new skills
• Competitive pay based on performance
• A collaborative and supportive work environment.
• Opportunities for professional growth in a creative industry.
• A chance to be part of a company that values design, sustainability, and craftsmanship.